Atlassian Cloud: HR Personio integration and resource planning at TIMETOACT GROUP

Success Story

Resource planning made easy: The TIMETOACT GROUP optimizes its processes by integrating Personio with Atlassian Cloud and Tempo. The result: less manual effort, more transparency and better planning!

Project managers are often faced with the challenge of efficiently planning resources. Absences, meetings and workloads have to be recorded and managed manually – a time-consuming and error-prone process. Particularly in large companies like the TIMETOACT GROUP with over 1,400 employees, this can lead to a considerable administrative burden.
To address this issue, an intelligent solution has been developed: the integration of Personio with Atlassian Cloud and Tempo. This has increased transparency, reduced planning effort and optimized collaboration across the entire company.

The challenge: fragmented resource planning

Project managers often spend hours checking absences, meetings and workloads in different tools. The manual maintenance of this data led to a high administrative burden and planning errors:

  • Complex absence management: information on vacations, sick days and partial availability was scattered across different systems.
  • No centralized overview: work schedules and capacities were not consolidated, often resulting in overbooked teams or misjudged resources.
  • High manual effort: data had to be regularly synchronized between HR and project management tools, costing time and resources.

The solution: automated HR data synchronization

The integration of Personio with Jira Cloud and Tempo has significantly simplified and optimized resource planning:

Automatic synchronization

Work schedules and absences from Personio are transferred directly to Jira Cloud.

Better planning

Absences are visible in Jira, enabling project managers to optimize team assignments and project schedules.

Advanced integration

When combined with Tempo and Yasoon, meetings, travel times and other calendar blockers are automatically taken into account.

Privacy-friendly

Absences are only categorized as “planned” or “unplanned” to protect employee privacy.

The benefits: Greater efficiency and scalability

Automating HR data synchronization brings a number of benefits for the entire organization:

  • Time savings: Absences only need to be entered once, and project planners have a central, reliable data source.
  • More accurate planning: Project managers have a realistic view of the actual availability of employees.
  • Higher productivity: Less coordination effort means more focus on the actual work.
  • Sustainable scalability: The approach works for both 1,400 and 10,000+ team members.

Conclusion: More efficient planning through smart integrations

Thanks to the integration of Tempo Timesheets, Tempo Capacity Planner, M365 and Yasoon M365 with Personio, the planning effort was significantly reduced. This allows teams to benefit from smooth and efficient resource management.

Das könnte Sie auch interessieren

Referenz

Portfolio management and project budget planning/control

Diebold Nixdorf optimizes portfolio and budget planning with Jira. Jira replaces Excel and ensures better forecasts and more efficient controlling processes in global banking and retail.

Referenz

Lost time costs & 350% ROI: Time tracking reinvented

TIMETOACT GROUP cut 10,000+ admin hours yearly, achieved 100% billing accuracy, and improved budget control by integrating Tempo Timesheets and SAP, turning inefficiency into automation.

On-Premises in die Atlassian Cloud bei Oetiker nahtlos integriert
Referenz

Seamless migration from on-premises to the Atlassian cloud

Oetiker, a leading supplier of connecting solutions for the automotive industry, migrated to the cloud with catworkx Jira and Confluence in 2021.

Referenz

Centrally controlled PPM at Wienerberger

Wienerberger, the world's largest brickmaker, optimized its project portfolio management with Jira software and Teamworkx Cloud Hosted. Read our success story to find out more.

Referenz

Agile project portfolios implemented with Atlassian tools

As a solution provider for all aspects of doctor-patient communication, Thieme Compliance was faced with the challenge of mapping company-wide projects transparently and centrally.

Referenz

Schaeffler: Atlassian tools successfully transformed

Schaeffler is focusing on digitalization and transforming its Atlassian infrastructure. catworkx is supporting the strategy and implementation of this ambitious project.

Referenz

Büchi Labortechnik AG: Successful migration to the cloud

Büchi, a leader in laboratory technology, uses Jira for project management and IT support. After the Atlassian Suite, the company decided to migrate to the Atlassian Cloud with catwork Switzerland.

Referenz

smartOPTIMO migrates its Atlassian solutions to the cloud

smartOPTIMO advises on energy solutions and uses Jira for tickets and Confluence for collaboration. The cloud migration increases efficiency and ensures communication.

Referenz

Updating and expanding the Jira reporting system

PS Parkhaus Service Nürnberg manages 13 garages. In 2011, catworkx implemented a Jira system for message tracking, which was updated and expanded in 2019.

Atlassian Cloud Free trial - Kostenfrei Testen
Offering 9/2/22

Testing Atlassian Cloud

Test and evaluate Atlassian Cloud products such as Jira and Confluence for free now.

Migration zum Cloud Competence Center
Leistung 9/2/22

Atlassian Cloud Migration

catworkx supports you in all aspects of Atlassian Cloud migration or the introduction of the appropriate cloud solution.

Referenz

Successful cloud migration at Wien Energie

Wien Energie modernized its project management and documentation platforms by migrating Jira and Confluence Server to the cloud – for better integration and more security.

Referenz

Neue Lizenzstrategie für CarGarantie

CarGarantie optimierte mit catworkx die Atlassian-Lizenzierung – für mehr Kosteneffizienz und Flexibilität in der wachsenden IT-Infrastruktur.

Referenz

Confluence and Jira Service Management in use at JKU

At the JKU Linz, 21,000 people study in over 60 subjects. In 2018, a service portal was created using Jira Service Management and Confluence based on the motto “Help customers help themselves.

Referenz

Implementation of an application lifecycle management

The EOS Group managed its requirements management in a database for a long time. With Jira and catworkx, implementation requirements were transferred and application lifecycle management optimized.

Atlassian Cloud Roadmap
Wissen 9/2/22

Atlassian Cloud Roadmap

All about the end of support for Atlassian servers and what opportunities and licensing options this means for you.

Confluence Cloud
Produkt 9/2/22

Confluence Cloud

Confluence Cloud offers teams and companies a platform to efficiently exchange information and work together.

Technologie 9/26/22

Atlassian Enterprise Cloud

Enterprise-class scaling, security and governance for the Atlassian Cloud.

Referenz

Customer Relationship Management with Jira and Confluence

TOPMOTIVE Group, a leading provider of catalog and information systems in the automotive aftermarket, used Atlassian tools to bundle and provide sales-related information in one system.

Referenz

Cost reduction through centralized license management

With the support of catworkx, adesso implemented the “Atlassian-as-a-Service” (SaaS) model, which combines all licenses under one license key and manages them via the central IT.

Stay updated

Are you interested in the Atlassian ecosystem, modern teamwork, the digitalization of the working world and agile methods?

In our newsletter we inform you about news about Atlassian & catworkx, exciting event dates, free webinars, new training offers as well as interesting whitepapers and blog posts.

Bitte füllen Sie alle markierten Felder (*) aus.